Q&A with Bart Fischer | Know When the Time is Right for Staff Augmentation

October 14, 2022
By Bart Fischer, Sr Public Administrator and Kim Lindquist, Director of Community Planning, WSB

Staff turnover, economic conditions and resources all impact the capacity and workload of city staff. Scalable staff augmentation has become another tool in the toolbox of cities who are hoping to backfill a role, complete a special project or increase available resources. Bart Fischer, Sr. Public Administrator, explores the benefits of staff augmentation with Kim Lindquist, Director of Community Planning & Economic Development.

BF: Why would a city consider staff augmentation?

KL: The number one reason to consider staff augmentation is to support staff turnover and coverage during a time of transition. If a staff member resigns, it often takes months to fill a vacancy. The great thing about staff augmentation is that cities can keep their projects and workload moving forward with limited interruption during that interim time. It also allows cities to evaluate a position to determine if it requires a full-time employee, or if tasks can be handled on an as needed or part-time basis.

BF: Is there a magic number of hours or roles for staff augmentation?

KL: No, and that’s the beauty of it. It’s scalable. A city may need support for a month, or for a long-term project. In my experience staff augmentation looks different for each community, which is great because WSB has the flexibility to fit the client need. We have situations where the augmentation is project based, like review of a specific planning project, and we have other clients where the augmentation is service based, for example conducting code enforcement for the community. We work with the client to arrive at a solution that works for their needs including providing in-office hours, dedicating two or three days a week or working within a specific time period until the project is completed.   It’s a flexible option for cities that can be scaled up or down at any time. It really depends on the community and their unique needs.

BF: How is the talent shortage impacting staffing resources?

KL: In many local governments, we’ve seen a wave of baby boomers retiring that held upper-level director positions. As they retire, finding leaders to replace them has been challenging as attracting and retaining talent is a struggle across industries.  Communities who are having a hard time finding candidates to fill roles are relying on augmentation to ensure they’re moving their projects and initiatives forward while they work to fill those positions.

BF: What do you think are the biggest benefits of staff augmentation.

KL: I think many communities don’t realize the financial savings that come with staff augmentation. It alleviates the need to hire an FTE and allows staff to have additional bandwidth to focus on higher level tasks and council policies rather than routine tasks. When the economy is strong, people don’t think about the pluses and minuses of hiring someone, but at the same time, no one wants to lay anybody off.  The true benefits lie in the scalability and flexibility of staff augmentation. 

When WSB supports communities, we stress the full resources behind us. I work in planning, but have quick access to expertise in many areas including economic development, code enforcement, public works, city engineering, sustainability, etc. We bring a wealth of expertise to the table to help support a community’s comprehensive needs.

Bart Fischer has over two decades of experience in public administration. Throughout his tenure, he’s worked in five Minnesota communities as the city or assistant city administrator. Bart joined our firm in 2019 as a senior public administrator and focuses on lending his public service expertise to our clients.

[email protected] | 651.485.1839

Kim Lindquist

Kim is a planning professional with over 30 years of experience overseeing a variety of complex planning projects. Kim worked in high growth communities working with developers and the public on entitlements for residential development and business attraction to the city.

[email protected] | 612.670.2790

Housing, house

Housing Trends: Multi-Family Housing & What It Means for Communities

October 14, 2022
By Lori Johnson, Sr Professional Community Planner, WSB

Housing prices are expected to jump nearly 10 percent by the end of 2022. Interest rates are on the rise and inflation is pushing the price of labor and materials up and up. The result, tied with an already exacerbated shortage of starter homes and affordable housing, is a growing demand for multi-family housing. Market rate apartments are a big trend in communities across the country right now as the demand for rentals grows.

What does this trend mean for communities, for developers, and for long-term strategic planning? Here are some things to consider around multi-family housing.

Developer and Consumer Demand

With more people searching for apartments, developers are on the hunt for land zoned and guided appropriately for multi-family uses. There are, of course, a limited number of parcels that have the proper land use and zoning for apartment buildings and townhomes. If developers cannot identify parcels of land currently designated for apartments but see an opportunity, they are encouraging community leaders to rezone or reguide land where possible.

And what makes a parcel of land ideal for market rate apartments? Developers look at several factors including uncomplicated access to major roads, proximity to restaurants, bars, shopping and commercial property, and good visibility.  Moreover, many local businesses like to have apartments nearby, as they provide customers concentrated in a centralized location and may encourage multi-family and mix used development builds in certain areas.

Considering the Pros and Cons of Multi-Family Housing

For communities, comprehensive and strategic planning means developing land in ways that meet both short and long-term goals and benefits residents, small businesses and overall growth. Not every project a developer proposes will be approved or should be approved, but communities are also looking at the market which is driving apartment growth right now.

Whether a community is rural, exurban, suburban, or metropolitan can also impact decision making between single family and multi-family housing. Are you a suburb or city where promoting concentrated apartments that are walkable, accessible, and attracts nearby commercial businesses make sense for land development? Or are you an exurban or rural community where the greater attraction in the long-term will be single-family dwellings? They also must weigh going with current market demand or waiting to see if and when the market may shift.

Rezoning land for apartments can also bring concern and protest from local property owners. Many people worry that apartments bring more cars, more noise, more lights, and can change the character of neighborhoods. City councils can also explore opportunities to mitigate neighborhood concerns, looking at things like berms and landscaping, fencing, traffic studies, building height ordinances, and more.

On the positive side, apartments provide the type of housing that is wanted and needed right now as rising prices make home ownership out of reach for many. Apartments also provide amenities many people want like gyms, pools, no maintenance costs, greater social connections, etc.

All cities have different types of constituents, so the question is how to balance the needs of renters and non-renters.

How WSB Can Help

For communities navigating rezoning, developer engagement, and a growing demand for multi-family housing, WSB can help. We can help city leaders navigate ordinance compliance, planning augmentation and staff review of site applications, and can provide market guidance to elected officials to know what is happening right now. We can also help local governments review and update their comprehensive plans.

The market for multi-family housing is moving quickly, and our expert staff can help guide you through it all and ensure you make the decisions that best meet the needs of your residents and community.

Lori has more than 25 years of experience working in a municipal planning department, having worked her way up through the planning department at the City of Blaine to become their city planner. She has worked in all aspects of city planning activities including project management, site plan and application review, public participation and long range planning.

[email protected] | 612.364.3029

Healthy street

The Infrastructure Bill Helps Promote Healthy Streets and Bridge Gaps for Underserved Communities

October 14, 2022
By Bridget Rathsack, Program Manager and Eric Zweber, Sr Planner, WSB

The $1.2 trillion federal infrastructure bill opened the door to many new opportunities that can help improve historically underserved communities through healthy streets. With such a large infusion of money into our nation’s infrastructure, now is the time to ensure that future planning and investments in public spaces serve those who have been too often overlooked in community planning. 

Whether it’s reducing heat islands through pavement reduction or increased tree cover, reshaping public spaces to better meet community needs, or reducing the risk of pollutants and other health effects impacting low income and BIPOC neighborhoods, equity must be part of planning for healthy streets and public spaces. 

Where can communities start? Here are some ideas. 

Explore and Recognize Areas of Need First

Directing the money to the places that need the most investment can create the biggest impact. Communities must map out and understand the areas where BIPOC, low-income, low tree cover, and high-transit-needs are present.

Recognizing these areas of need is critical but listening to the people who live in these communities is even more important. Ensure that investments being made meet the needs of the community you intend to serve and that all voices are at the table. Infrastructure investments should make a meaningful difference for those actually living and working in those communities. 

Building Healthy Streets and Improving Public Spaces

What kinds of projects can improve public spaces in underserved communities? Thinking about all three pillars of sustainability – environmental, social, and economic – will help drive a project’s potential positive impact on the overall health and well-being of residents. 

Many communities are exploring installing and maintaining more sustainable pavement options to help improve safety, transit, and overall community health. For some communities in certain climates, pervious pavement, where water can be absorbed into the ground below and reduce runoff, is a sustainable choice. For others, installing light colored pavement instead of traditional asphalt can reduce heat islands. 

Tree canopies and cover are also important for both the environment and human health. Studies have shown that residents in low-income and urban communities face higher temperatures due to the urban heat island effect. Urban heat islands increase air pollution, energy consumption, compromise human health, and impair water quality. 

Finally, creating and improving pedestrian walkways and transit stop locations increases a community’s connection and grows opportunities for those who depend on public transportation. 

How WSB Can Help

Whether it is helping you explore and identify needs within your community, planning for the future, or assisting you in applying for grants – WSB can work with you directly every step of the way to ensure your community obtains all the resources it needs. 

Now is the time to make a big investment in your community, improve public spaces, and ensure you are doing it in an equitable manner that benefits traditionally underserved communities and people. 

Bridget serves as the Sustainability Program Manager at WSB, helping propel sustainability projects and opportunities forward for our clients to reduce costs while meeting their community and stakeholder needs. She has led the Sustainability Growth Coalition at Environmental Initiative and served as chair of the St. Louis Park, MN Environment and Sustainability Commission, moving forward progress on climate and energy, while engaging community members and business leaders.

[email protected] | 920.202.0234

Eric has over 20 years experience with community planning, renewable energy, and sustainability projects. He has worked cooperatively with a number renewable energies developers to develop both solar and wind resources and is a past board member of the Minnesota Solar Energy Industrial Association (MnSEIA). He has a passion for sustainable and resilient practices to address the needs of communities and larger public.

[email protected] | 612.581.0504

Equity Capacity

Equity Capacity Building Using the Infrastructure Bill

By Bridget Rathsack, Program Manager and Eric Zweber, Sr Project Manager, WSB

Communities across the country see big opportunities around the $1.2 trillion federal infrastructure bill. With this funding, there is a real opportunity for communities to invest in projects for low-income and traditionally underserved communities and advance sizable projects that create a better community for all. Including equity capacity building in infrastructure project planning will not only enhance local communities and benefit residents, but it can also give projects a competitive edge in securing dollars as communities compete for funding.   

Here are some ways that communities should be thinking about building equity into their projects.

Understand the Needs of the Community & Those You are Working to Serve

As leaders look at the needs in their communities, it is critical that investments are made in a way that is not only smart and helps add value to communities, but that also shows they are listening to the voices of residents who are impacted by these projects and including them in the decision-making process.

When community leaders work with stakeholders to build consensus, it ensures they are building projects that improve equitable outcomes and make them more competitive for grants and funding to advance the projects. Tribal communities, for example, have been disproportionately impacted by natural resource extraction and land development. Low income and BIPOC (black, indigenous, and people of color) communities often lack adequate investments in everything from transportation infrastructure to community development. Building relationships and trust with impacted communities is central to this work and can help advance the goals of all stakeholders involved when done in a meaningful fashion.

Bringing an Equity Lens to Different Types of Projects

Equity capacity building can be brought into may kinds of projects and there are three big categories to consider when thinking about advancing equity using the Infrastructure Bill:

  1. Improving access and accessibility to infrastructure for people of all abilities; including public transit, transportation access, and modifying infrastructure to meet current standards and management best practices.
  2. Investing in projects where there is a high percentage of BIPOC or low-income population.
  3. Advancing priorities for indigenous communities that elevate equity, sustainability, and self-sufficiency.

Whatever type of project you are working on, understanding how it advances equity and how to communicate that can help secure funding and move it forward.

Comprehensive Plans & Big Picture Thinking

A community comprehensive plan brings together leaders and stakeholders to look forward at population growth and development opportunities to create a vision for the future. Plans need to be forward-looking, while also flexible enough to meet changing demands as communities grow and change. Equity and sustainability are important elements to consider and weave into community planning.

What’s more, community plans often include big projects and changes that can drive meaningful community progress. However, sometimes resources are limited or other projects take precedence. With the massive investment in infrastructure from the federal government, this is a chance for communities to look at their comprehensive plan and move the big picture projects with long-term benefits forward.

This is a unique opportunity to go after projects that build equity and will positively impact communities and citizens for decades to come.

How WSB Can Help

Whether it’s reviewing and updating community comprehensive plans, using community engagement, designing, writing grant applications, or seeking out partners to support your project, WSB has a team of experts who can help your community navigate and execute on projects that improve your community and build equity capacity.

The infrastructure bill is a once in a generation funding opportunity, and a chance for local leaders to fund big, bold projects that will benefit communities for generations to come.

Bridget serves as the Sustainability Program Manager at WSB, helping propel sustainability projects and opportunities forward for our clients to reduce costs while meeting their community and stakeholder needs. She has led the Sustainability Growth Coalition at Environmental Initiative and served as chair of the St. Louis Park, MN Environment and Sustainability Commission, moving forward progress on climate and energy, while engaging community members and business leaders.

[email protected] | 920.202.0234

Eric has over 20 years experience with community planning, renewable energy, and sustainability projects. He has worked cooperatively with a number renewable energies developers to develop both solar and wind resources and is a past board member of the Minnesota Solar Energy Industrial Association (MnSEIA). He has a passion for sustainable and resilient practices to address the needs of communities and larger public.

[email protected] | 612.581.0504

Wastewater treatment

Top 5 Challenges Wastewater Utilities Are Facing Today

By Ursinio Puga, Professional Engineer, WSB

Managing local water and wastewater systems can be a complicated and challenging task that has a huge impact on residents and local businesses. Waiting to find solutions just isn’t an option. Below we discuss the top five challenges facing city wastewater systems today. Addressing these challenges before they become a real problem is key to continued success in your community.

Aging Infrastructure: The American Society of Civil Engineers recently gave our nationwide infrastructure (including wastewater treatment plants) a D+ grade. Minnesota wastewater treatment facilities are not immune to the aging infrastructure issue. Wastewater treatment facilities generally have a design life of 20-years. The need to start planning for repair and replacement of facilities is a continuous cycle.

Funding: Utilities know upgrades are needed due to growth and capacity limitations, aging infrastructure, and new effluent limits. Funding sources in Minnesota for improvement projects include Public Facilities Authority (PFA) low interest loans and new limits are typically eligible for Point Source Implementation Grants (PSIG). The best funding option for each facility will depend on its unique situation. It is important that utilities manage connection fees and user rates appropriately to ensure funds are available to pay for improvements.

Effluent Limits:  Ever evolving effluent limits are a constant challenge for wastewater utilities. Wastewater facilities in Minnesota are receiving stringent effluent phosphorus, total nitrogen, total dissolved solids (TDS), and chloride limits. Each of these limits typically require upgrades or additional processes to the wastewater facility. A unique situation for utilities is the lower chloride effluent limit. This may require upgrades to a community’s drinking water treatment plant to provide softened water to users so that chlorides are not added to wastewater streams by private water softeners.

Biosolids Handling:  Biosolids are very challenging to treat and dispose of for any wastewater facility.  The processing of biosolids generally depends on available resources/funding at the utility and the staffing levels of wastewater operators. Stringent effluent limits such as lower phosphorus limits are significantly increasing the volume of biosolids generated at wastewater treatment facilities.  Emerging PFAS regulations are adding further challenges to the final disposal of biosolids from wastewater treatment facilities.

Operations Personnel:  Like many industries, the wastewater treatment industry has been greatly impacted by a shortage of operations staff. This shortage of operations staff is due to an aging work force retiring and smaller numbers of replacement staff entering the operations field. The shortage of operations staff is also enhanced by reclassification of wastewater treatment facilities to Class A and B facilities to meet stringent effluent limits. Utilities need to plan accordingly to minimize impacts from operational staff shortages by promoting education, training, and advancement of operation staff. Utilities must also implement a staff retention plan or engage with an outside consultant to maintain or increase their staffing levels.

WSB’s team of experts are available to help with any or all the wastewater challenges discussed here. We leverage and advance technology to provide system assessments, facility plans, funding services, engineering design, construction administration and observation, and on-going personnel support for wastewater systems. 

Ursinio provides infrastructure planning, modeling, design, bidding, and construction administration services to both industrial and municipal clients across the Midwest. He has extensive experience in a wide variety of treatment pilot projects ranging from biological filtration of drinking water to UV disinfection of wastewater.

[email protected] | 612.499.9018

TH 169

MnDOT’s Corridors of Commerce program: What’s New in 2022

By Mary Gute, Sr. Transportation Planner, WSB

A healthy economy is dependent upon an efficient transportation system. To foster economic and commercial growth across our state, the Minnesota Department of Transportation’s (MnDOT) Corridors of Commerce program is now open for applications. The program helps communities make highway capacity improvements where there are bottlenecks, as well as improve the movement of freight and other barriers to commerce. 

The Project Recommendation Process and What’s New in 2022

MnDOT will determine program recipients using an online recommendation process. 2022 has some additional requirements and new guidelines as well. Here are some important details regarding what is new for submitting a proposal for consideration. 

Who can submit a proposal? As of this year, only an individual acting as an official representative of one of the qualifying organizations below may submit a project for consideration. 

  • An area transportation partnership
  • Any city, county, or township in Minnesota
  • Any tribal government in Minnesota
  • Any corridor coalition which is formally organized as a not-for-profit organization.
  • Any metropolitan planning organization
  • Any regional development organization

Additionally, each organization is limited to submitting one project recommendation per cycle. 

Provide cost estimates and funding details. Make sure your project has a leg up by laying out funding resources and cost estimates. New requirements for this year include a detailed project description that corresponds to identified cost estimates, as well as a cost estimate reviewed and agreed to by a State of Minnesota licensed engineer. Any other committed funding sources must also be identified along with the name and contact for those sources.  

Make sure your project scores well upon review. Your project was submitted online and met all the eligibility and project recommendation requirements. How to ensure your project stands out? State law requires that projects be scored based on the following criteria, so make sure to highlight:

  • Return on investment with a focus on travel time reduction and/or an anticipated reduction crashes.
  • Economic competitiveness that is measurable in its impact on job growth and direct and indirect economic development.
  • Freight efficiency measurements including time travel savings, average daily heavy commercial travel, and travel reliability. 
  • Safety criteria, which impacts multiple scoring areas, focused on 5-year averages of crashes, injuries, and fatalities. 
  • Regional connections including to area commercial trade hubs, highway systems, and to other transportation modes like ship, air, and rail. 
  • Policy objectives with an emphasis on transparent decision making, system stewardship, and healthy communities. 
  • Community consensus, providing resolutions and/or letters of support from municipalities and counties touched by the project, local planning agencies, and a chamber of commerce. 
  • Regional balance to ensure that projects across the state and various regions can tap into opportunities to foster economic development, growth, and commerce through the Corridors of Commerce program. 

By looking ahead and factoring the scoring process into your project planning and ensuring that your project meets all the requirements, you can increase the likelihood of your project being selected. Projects with the highest scores will receive funding first, with exceptions for regional balance which may result in some lower scoring projects taking precedence. 

Project Eligibility

The first step is to explore project eligibility requirements and ensure your project can rise to the top of the selection process. From MnDOT, here is a review of the basic requirements needed for your project.

  1. The project must be classified as either develop additional system capacity or improve freight movement.
  2. Projects must be in line with and adhere to MnDOT’s Statewide Multimodal Transportation Plan.
  3. Projects must be able to begin construction within 4 years of being awarded funding, but the actual construction start may be delayed beyond 4 years to avoid significant impacts to the traveling public.
  4. Projects must be on the Interregional Corridor Network in Greater Minnesota or a state highway in the eight-county MnDOT Metropolitan District.
  5. The amount of corridors of commerce funding needed to construct the project cannot exceed the amount of funding available. 
  6. A project that is listed in MnDOT’s State Transportation Improvement Program (STIP) is not eligible for funding, unless the project was listed in the STIP because it previously received funding.

Are you considering applying for the Corridors of Commerce funding? Applications are due November 30. 

Corridors of Commerce is a highly competitive program and bringing in outside experts who are well-versed in applying for and receiving funding can help ensure that you are set up for success.

Mary has 20 years of progressively complex transportation planning and project management experience, gained from working on a variety of transportation projects for modes including roads/bridge, transit, and trails. Several these projects have included environmental documentation considerations – either pre-NEPA, or through NEPA and/or MEPA processes.

[email protected] | 612.741.7055

Infrastructure resiliency

Green Infrastructure & Improving Project Resiliency

By Jake Newhall, Project Manager and Ray Theiler, Project Engineer, WSB

Extreme rainfall events are seemingly occurring more frequently than in the past. The frequency at which Americans are experiencing severe weather events due to climate change means building resiliency into infrastructure is more critical than ever. The influx of funding made available from the $1.2 trillion infrastructure package is giving many communities unprecedented opportunities to make significant infrastructure improvements, and it’s important for community leaders to explore how resiliency in planning and building can bring both short and long-term benefits.

One solution to build resiliency in planning is through green infrastructure, which helps absorb water and emulate natural water cycles. Green infrastructure can significantly reduce environmental impacts and pollution and can also be far more resilient and economical for communities.

Exploring Green Infrastructure & Solutions to Improve Resiliency

As communities explore resiliency and green infrastructure, they must first consider their specific needs and impacts. From there, they can determine projects that most greatly benefit from investment in green infrastructure. Resiliency comes in many forms and can be built into a wide variety of community projects.

Is your community prone to flooding? Stormwater-related infrastructure including stormwater re-use for irrigation, allowing park space to flood during large events, incorporating overland overflows into drainage systems, tree planting to improve canopy, and slope stabilization can all be environmentally friendly and help reduce impacts from extreme weather events. Does your area often face drought or water shortage? Reuse of stormwater for irrigation also reduces the burden on potable water and depleted aquifers. There are also private entities and smaller public projects that can build in conservation practices to reduce impact like rooftop gardens or native landscaping. Aging service lines can be replaced to improve resiliency and drinking water quality.

Transit and roadway improvement can also include green infrastructure that strengthens resiliency and reduces environmental impact. Some alternatives include tree trenches, native plantings, vegetated depressed medians, incorporating linear best management practices, and evaluating retrofits to the existing storm sewer system as part of transportation infrastructure planning will improve sustainability.  

Think Ahead & Think Big Picture

With the influx of additional federal dollars available for infrastructure projects, communities must think ahead and think big. Whether it’s getting on the project priority list, putting forward a feasibility plan, or including green infrastructure early in a transportation project planning process, thorough, thoughtful preparation is key and can help ensure your project secures funding.

It’s also vital for communities to go back and look at projects that may have been previously out of budget or may have not quite made the cut due to other projects competing for limited grant dollars. The federal infrastructure law provides another meaningful opportunity to secure funding for projects that may have previously been out of reach.

Plus, if a community plans a project with big picture thinking – like a transit project that includes all the green infrastructure planning up front, for example – it can improve the odds of scoring higher in the grant application process, as well as provide long-term social benefits and economic savings. It’s often easier to build all at once, rather than do piecemeal fixes later.

How WSB Can Help

If your community is exploring how it can tap into opportunities to improve infrastructure resiliency and invest in green infrastructure, WSB can help.

Our firm can inventory lead water service lines with our GIS services. Our team can help review capital projects, risk areas, or identify how to score higher on project grant applications and better utilize funding. We design, plan, and build green infrastructure projects that help communities better manage and protect their water and other natural resources. WSB can also help communities navigate the project priority list and intended use plan process.

Every project is different, and every community is different. But as we face a changing climate and more severe weather events, green infrastructure and more resilient infrastructure is critical to communities, residents, and our environment.

Jake has more than 15 years of engineering experience designing and managing many types of water resources projects, including modeling, planning, design, maintenance programs, and construction. Jake has worked with various municipalities, counties and state agencies to solve challenging water quality and water quantity problems.

[email protected] | 763.231.4861

Ray is a Project Engineer specializing in project planning, feasibility studies, computer modeling, preliminary and final design, bidding, construction management, grant writing, wellhead protection planning, risk assessments, emergency response planning, community engagement, and state water permitting.

r[email protected] | 612.360.3163

Writing an RFP to Maximize your Project’s Potential

By Lori Johnson, Sr Professional Community Planner and Laura Melcher, Sr Business Development Coordinator, WSB

Government leaders, whether at the city, county, or state level, face numerous engineering and infrastructure project needs that often require outside consultants and experts. When putting together a request for proposal (RFP), communities have an opportunity to better communicate those needs and requirements to improve the responses they receive. A well-written and informative RFP allows you to find the right outside partner to meet your needs. 

Below are some ways government staff can build a concise, well-organized, and effective RFP to ensure hiring the right consultant to reach your goals.

Communities can get more out of their consultants and establish better relationships by writing an RFP that lays out clear expectations and goals. A higher level of detail in your RFP will increase the responding firms ability to meet and exceed your RFPs expectations. 

Here are a few things to consider when composing your RFP:

  1. Be specific and customize your RFP. It’s important to clearly outline specific sections that you would like answered so that every detail is accounted for, ensuring firms can provide meaningful details on how to accomplish your goals.  
  2. Be detailed about your specific project. The more details you can provide upfront the better. This will allow consultants to be more specific in their writing, better showcase their applicable skills, and maximize potential without guessing at what should be included or how their services will meet your requirements. 
  3. Highlight your top priorities and concerns. By being open about what is most important, what concerns exist, and what stakeholders will be involved in a project, consultants are able to better understand exactly who they need to bring in from their team and how they can provide proper support and expertise. 
  4. Allow time for questions and communication with potential partners. Creating set times for potential firms to connect and ask questions, like a virtual Zoom session, is helpful to ensure no details are missed and applicants have a clear picture of your expectations. Having these meetings at least two weeks prior to the submission date is helpful, as consultants work on specific timelines to ensure you get a quality proposal. 
  5. Ensure that your RFP defines specific submission requirements and clear deadlines. There should be at least one month between the release of an RFP to its application deadline, as this allows firms to put meaningful time and effort into a proposal. If you have a good idea about how the proposal should be organized, page number requirements can be used to ensure the consultant is concise and follows directions. It is also helpful to be clear if the submission should be electronic or printed and mailed. The address or contact email should be given to allow the consultant to deliver it on time and to the correct location/person.
  6. Provide a clear budget when possible and comprehensive scoring criteria. Every project has a budget and budget limitations. Communicating that information will help a firm build a proposal that fits within your budget. Make sure you accurately communicate how you weigh different sections of a proposal. If the budget is weighted heavily, state that clearly in your RFP. 
  7. If a firm isn’t awarded the contract, offer honest insight and feedback. After interviewing firms or evaluating the proposals, you must choose the right one for your project. For those who weren’t chosen, provide honest feedback. This ensures that consultants gain a better understanding of what they can improve for next time. A good consultant will take constructive criticism and use it to make their proposals better in the future. This will also serve to build a trusted relationship with the firm.

Following these steps to create a more effective RFP will help to ensure you hire the right consultant to meet your community’s unique needs. 

Lori has more than 25 years of experience working in a municipal planning department, having worked her way up through the planning department at the City of Blaine to become their city planner. She has worked in all aspects of city planning activities including project management, site plan and application review, public participation and long range planning.

[email protected] | 612.364.3029

Laura is a business development professional with over eight years of experience in the construction and engineering industry. She works with clients and internal teams to develop strategic solutions. Her experience in the construction industry across the United States has given her valuable insight on projects from the opportunity phase all the way through to the execution and completion of the construction project.

[email protected] | 615.772.4555

Photo of Trees and Tree Canopy

Define, Preserve, and Increase Tree Canopy Cover to Support Sustainability Goals

By Emily Ball, Forestry Program Manager, WSB

Green infrastructure is a term that has gained momentum recently. It refers to the framework and benefits humans can harness by building, preserving, or maintaining a resilient natural system. Green infrastructure solves some of our most pressing drainage, heat, air, and water quality problems, particularly in areas with the most population. Trees are one of the most vital and effective green infrastructure components that contribute to many cities’ sustainability goals. From stormwater interception and soil conservation to carbon storage and sequestration to improving air quality and reducing heat island effects; tree canopy cover provides many benefits.

Sustainability Goal: Preserve or Increase Canopy Cover

Tree Canopy

Increasing tree canopy cover over time can have a large impact on a community’s sustainability efforts. To meet that goal, the first step is to understand the current canopy cover and perform a “look back” to examine past trends. To gain an understanding, the USDA Forest Service has a free i-Tree Canopy application that quantifies canopy cover across the community.  In the 7-county area of the Twin Cities, communities can use the Metropolitan Council’s “Growing Shade” mapping tool to observe canopy cover and develop goals based on local issues and priorities.  Another step is to quantify the number of ash trees in the community through a tree inventory. All ash trees are at a risk of death which will negatively impact canopy cover if not preserved.

Mature shade trees have a bigger canopy so they can capture and store more carbon than their newly planted counterparts. They also provide the most ecosystem benefits – all compelling reasons to preserve what is already established, while also adding new trees. If an inventory has not yet been performed, the community must determine if a statistical sample will be adequate or if a full tree inventory should be performed. Issues related to data collection variables, potential stratification of the city, long-term management and storage of the data must be considered.  

This quantification work requires expertise, months of implementation, and often exceeds staff time or budgets designated to accomplish the work. While many communities have planners or sustainability staff, they may lack the expertise that a city forester or an ISA-certified arborist has. Even in a community with a thriving forestry program, managing routine work may be at capacity and carrying out projects like a canopy analysis may not fit into the work plan.

How WSB Can Help

Whether it is achieving a Green Step Cities best practice, part of a larger sustainability or climate action plan, WSB staff are prepared to help you define, preserve, and increase your canopy cover with Forestry, Natural Resource and Sustainability experts. We help our clients assess existing canopy, explore trends, provide an inventory to assess species diversity and resiliency, define the ecosystem benefits that public trees are already providing, and examine tangible steps to preserve existing canopies. With the community’s goals in mind and data, we provide a clear strategy to maximize canopy cover over time.

Emily brings 20 years of experience, primarily in community forestry. She has extensive experience in contract administration, management of staff, AmeriCorps members and contractors, budget and grant management, plan review, tree health and condition inspections, outreach and education. She works closely with partner organizations, staff, and the community to educate, manage natural resources and provide excellent customer service.

eball@wsbeng.com | 651.318.9945

brownfields

Brownfield Revitalization & the Infrastructure Bill

By Ryan Spencer, Director of Environmental Investigation and Remediation and Jeffery Rice, Sr Project Manager, WSB

Community leaders are always searching for ways to expand their city’s tax base, add jobs, build housing, and develop sites in ways that benefit residents and the community. Brownfields – previously developed sites that are no longer in use – are underutilized spaces that present real opportunity for economic, social, and environmental revitalization. Passed late last year, the federal infrastructure bill allocates $1.5 billion in new funding that can go toward revitalizing brownfields, providing meaningful opportunities for communities across the nation.

Whether a community is urban or rural, there is new funding available that can help revitalize and redevelop brownfields in a way that meets community needs, spurs growth, and reflects the priorities of residents.

But where to start, and how to tap into opportunities to revitalize brownfields? Here are some ways to start.

Evaluating Site Assessment & Cleanup

There are two basic categories that a brownfield falls into to qualify for grant funding. The first is an environmental assessment and the second is for site cleanup.

Communities must perform an environmental assessment (also called environmental due diligence) to determine if a site is contaminated and what kinds of contamination are present. This includes performing a Phase I Environmental Site Assessment (ESA) to identify recognized environmental conditions (RECs) and other potential hazards. If RECs are identified, then a follow-up Phase II ESA is recommended which includes advancing environmental borings and the collection of soil, soil vapor, and groundwater samples for chemical analysis. If historical buildings or other improvements are present at a site, sampling to determine the presence of asbestos, lead-based paint, or other regulated materials must be completed prior to demolition or renovation. The environmental assessment phase is useful to determine the scope/magnitude of cleanup or soil management necessary for redevelopment.

After a thorough environmental assessment is complete, the next stage uses grants to help fund site cleanup to spur redevelopment. A response action plan (RAP) is required for most cleanup grant applications. The RAP summarizes known types and locations of contamination at the site and outlines the response action methods and protocols that will be used to protect human health and the environment during redevelopment. For most projects, the goal is to manage the contamination encountered during redevelopment, not to clean up the site completely which typically is not feasible or practical.

Identifying Opportunities and Risk

Local government must be able to identify the value in brownfield assessment and clean up, obtain and maintain community buy-in for the investment, and find willing developers that are interested in working on redeveloping brownfield sites.

While some communities can be risk adverse on brownfields, the upside can be significant. Underutilized parts of a community can be revitalized to provide more low-income housing, grow the tax base, improve neighborhoods, and more.

The infrastructure bill was designed to reduce barriers to brownfield redevelopment and spur more economic and environmental development.

Collaborating with Partners

Partnerships in revitalizing brownfield sites can help position a project for success. Support from local leaders and city council, engagement with community stakeholders, and partnerships with developers interested in working on the project can all help build momentum for a project and improve its value.

Part of securing funding for brownfield projects is telling the story of how the change will revitalize and improve a community and explain how it has strong support within the community. This is especially important in the cleanup phase of the project.

How WSB Can Help

Brownfield assessment, cleanup, and revitalization involves many steps, but WSB works with communities and can help leaders navigate the process. That assistance can include environmental assessment services, assistance with grant applications and securing funding sources, community engagement, helping with project readiness, brownfield revitalization planning and design, and more.

Brownfield revitalization is a big investment that can pay off in big ways for communities, and the federal infrastructure bill provides additional funding to help jumpstart, assess, and cleanup sites across the country. The professionals at WSB are here to help you identify, apply for, and utilize money from the Infrastructure bill to help your community grow through revitalizing compromised land.

Ryan Spencer is Director of Environmental Investigation and Remediation. His expertise extends to Phase I & II Environmental Site Assessments, construction soil screening and documentation, contamination disposal and other hazardous material mitigation. He consults closely with both public organizations and private developers on their environmental needs.

[email protected] | 612.723.3644

Jeffrey has over 20 years of environmental experience including due diligence, asbestos and regulated material assessments/removal oversight and construction monitoring for response action plan/construction contingency plan implementation projects. He has provided a range of environmental services for commercial and industrial sites as well as municipal and state roadway and highway improvements projects.

[email protected] | 612.916.7067

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