How Communities and School Districts Can Collaborate and Plan for Population Growth

By Lori Johnson, Sr Professional Community Planner, WSB

The housing market is booming, and many families are making major investments in a new home, choosing houses and communities based on school district boundaries. But as communities rapidly grow, those school district boundaries can change. How are these decisions made and how are school districts and communities planning and adjusting to growth?

Developing a Master Plan

Cities plan for growth and explore ways to best utilize available land. Cities develop comprehensive plans that focus on areas of growth throughout a community, taking into consideration numerous elements like expected population growth, transportation access and road realignment, the utility capacity of the area, the natural aspects of the land (i.e., is the land wetland, heavily wooded, etc.), and more. Comprehensive plans are an important tool to guide zoning decisions and help communities grow with success.

The Relationship Between Communities and School Districts

When cities make land use decisions on where and how to develop and designate land, it’s important for school districts to be part of that conversation. In my experience as a city planner, I’ve been fortunate to work with many superintendents who proactively reach out to the city to talk about growth.

Working with cities at WSB, part of my job is to advise and encourage our clients to have meaningful discussions with their local school boards and superintendents. Examining school district boundaries, zoning, and projected growth can help build collaboration and confidence in decision making among leaders.

When School Districts Change Boundaries

For community members and families impacted by school districts altering boundaries, it can be confusing about who is making the decisions. School districts evaluate boundaries according to state law, and they look to cities to help explain where growth is likely to occur. At the end of the day, school districts own the process of setting up district boundaries and make decisions on where they build schools to meet the needs of their students and communities.

For school leaders looking to redraw boundaries, it’s critical to host public meetings and gather community input. Even holding one to two neighborhood level meetings before larger school board hearings can help alleviate concerns and better prepare leaders for these big conversations.

Furthermore, unexpected growth can place greater scrutiny on those decisions. When a school is built and is almost immediately at capacity – community members can be frustrated or feel like growth was not properly planned for. With the exponential and unexpected housing boom during the pandemic, sometimes even the best planned growth expectations can fall short of reality.

Clear and straightforward communication with the public and collaboration among community leaders is critical to zoning decisions, redrawing school boundaries, and building strong, resilient cities.

Lori has more than 25 years of experience working in a municipal planning department, having worked her way up through the planning department at the City of Blaine to become their city planner. She has worked in all aspects of city planning activities including project management, site plan and application review, public participation and long range planning.

[email protected] | 612.364.3029

How Communities Can Effectively Manage Population Growth

By Jay Kennedy, Vice President | Texas Operations, WSB

Experiencing significant growth is exciting for communities, and many places are seeing considerable population growth and expansion across the country. But this growth also leaves many leaders asking, “How can we effectively manage this growth for our community and residents?”

Meeting the needs of new and existing residents, and addressing development, environmental, infrastructure, and other related challenges that come along with growth is critical. Here are some things cities can do to effectively manage growth.

Planning, Planning & More Planning

Communities must plan for the future thoughtfully, understanding risk and tapping into opportunities. Generally, communities have a 30-year land use plan, which drives the development of comprehensive infrastructure plans to accommodate the growth. A complete plan also includes a capital improvement plan including a financing plan. These plans are updated on average every five to 10 years—especially if a community needs to pivot or adjust due to faster than expected population growth.

For significant improvements, such as water and sewage treatment facilities and significant transportation projects, the approval processes can be time consuming, so it is important to manage risk and find a balance that meets the community’s needs for delivering infrastructure at the right time.

Managing Permitting & City Work

When a city experiences dramatic population growth, they are not always able to add staff resources to respond to increased permitting requests within the required deadlines. Especially if applications are flooding in at the same time, city staff can be overwhelmed, and applicants can experience delays awaiting approval.

There are some things that cities can do to help streamline this process and make it more efficient.

First, technology can help speed up the process for cities. Programs that help track and schedule reviews ensure tasks are clear, and development proposals and permitting requests are reviewed in a timely manner. Automation and improved workflows can also minimize the time for reviews.

Additionally, many cities also contract with firms like WSB where we work hand in hand with staff to help review development requests. Bringing in outside experts can help manage peaks and make the permitting process more efficient.

Furthermore, it’s vital that cities clearly lay out the requirements and what criteria they expect from applicants. This helps reduce delays and improves the chances of getting a quality, thorough submittal package.

Finally, during construction, city representation at construction sites helps keep projects are on track and meet city requirements. With proper monitoring on site, it verifies that projects are going according to plan and won’t cause more headaches for city staff down the road.

Understanding the Value of Development

Many cities have a philosophy that development pays for itself. An expanded tax base, critical infrastructure investments, and proactive planning all help bring value to the community, making it an attractive place to live, work, and raise a family.

For communities, it’s important to remember when reviewing development applications that once a project is done, it’s up to that community to manage the roads, parks, utilities, water, and other essential services associated with the project.

Proper planning and investment, along with choosing smart projects, will help cities manage growth effectively.

Jay has over 30 years of experience managing municipal and civil engineering projects. He has also provided land entitlement services for residential and commercial projects. Jay’s specific experience as a City Engineer included leadership and management of comprehensive infrastructure plans, as well as CIP development and implementation.

[email protected] | 512.518.1819

Make Your Zoning Ordinance Resident Friendly

By Kim Lindquist, Director of Community Planning & Economic Development, WSB

Cities have spent the last few years working feverishly to get their comprehensive plans completed and approved. Many communities are now breathing a sigh of relief, recognizing the heavy lifting is complete. Unfortunately, for some the work has just begun as cities and townships enter the implementation phase of the updating process.

Most communities are good at keeping up with zoning issues that often arise, such as short-term rentals or solar farms. Zoning text amendments come up due to necessity as land use and issues dealing with structures change over time. Communities are often confronted with something unforeseen when drafting their ordinance and therefore need to amend to stay current.

Unfortunately, ordinance amendments modifying regulations may occur frequently, but there seems to be less time for critically evaluating the ordinance in its entirety. While it is common for regulations to be added to an ordinance, obsolete or confusing items are rarely removed. As residents are increasingly looking to city websites for information, cities should consider if their ordinances have been reviewed for readability and clarity for the “non-planner” public.

WSB’s Community Planning and Economic Development Group has recently been working with communities to review their ordinances. In addition to reviewing them for regulations and legal consistency, we are evaluating their presentation and readability. We are helping these communities to improve the way that the information is presented to ensure that clients, staff and the public can quickly find the answers they are looking for regarding planning and zoning with minimal frustration.

For example, residents may need to look in multiple locations within an ordinance to find the information necessary for completing a simple accessory structure building permit. Setbacks, size, exterior materials, and location standards are often placed within different sections of the zoning code, making it difficult for residents to locate. This building permit “maze” often leads to frustrated residents and calls to the community staff, many of which can be avoided through more concise and clear ordinances.

Additionally, as new staff come on board, the knowledge regarding the original intent of the ordinance may be lost. Improving clarity of the ordinance benefits both residents and practitioners, resulting in more efficient use of community resources.

Kim is a planning professional with over 30 years of experience overseeing a variety of complex planning projects. Kim worked in high growth communities working with developers and the public on entitlements for residential development and business attraction to the city.

[email protected] | 763.287.8303

WSB hires Kim Lindquist to lead the firm’s community planning and economic development efforts

Lindquist joins WSB after nearly 20 years with the city of Rosemount

Engineering and consulting firm WSB announced today that Kim Lindquist has joined the organization as their director of community planning and economic development. Lindquist joins the firm’s Golden Valley office where she will lead WSB’s community planning and economic development efforts and client activities.

Lindquist brings over 30 years of planning and economic development experience to the position. She has held positions in several communities throughout the Twin Cities metro including Rosemount, Cottage Grove, Minnetonka and Mounds View.

“Kim is a well-known industry veteran whose experience and knowledge will be a benefit to our staff and clients,” said Monica Heil, vice president of municipal services at WSB. “Kim’s forward-thinking approach to land use planning and development, coupled with her sound understanding of zoning requirements will support WSB’s project delivery throughout many service areas.”

Most recently, Lindquist was the department director for the community development department at the city of Rosemount for over 17 years. Her role was responsible for the operations of the department, long-range planning, economic development, building permit inspections, Fire Marshal activities, code enforcement and GIS functions.

“I’ve always thrived in mission-driven organizations that support our communities,” said Lindquist. “I’ve had the opportunity to work with WSB several times throughout my career and I’m thrilled to join a team that is committed to actionable, realistic and unique solutions that achieve our client’s visions.”

WSB’s community planning and economic development services include comprehensive planning, zoning ordinance and development codes, economic development, capital improvement planning, small area plans, planning and zoning administration and code enforcement.

The benefits of building your staff with outside resources.

Preparing for and planning staffing support and resources at the local level is crucial to ensuring that the needs of the community are met, and statutory timelines adhered to. Sometimes, internal team members do not have the capacity to handle all the workload. Busy seasons, staff turnover, leaves of absence and unexpected challenges or needs arise that can throw a wrench in original staff and workload plans. In these instances, a consulting partner can be helpful to maintaining a high level of service while staying within budget and resource constraints. Here are four reasons to consider a professional consultant to help augment your staff’s capacity:

Scalable

Unlike a full-time staffer, a consultant can be there for you as much or as little as you need. This gives you the ability to scale the level of service depending on your busy times or when your staff are unavailable. A consulting team can quickly adapt to your workload.

Cost-effective

Consultants offer many different pricing structures that can range from stable monthly retainers to on-call hourly services. One of the strengths of a consulting partner is the range of expertise levels. Matching expertise with the level of skill needed allows for flexibility in budgets. In addition, an outside consultant can also present other options for partners or creative resources that weren’t initially considered.

Team approach

A team approach means that you have access to the expertise and resources of an entire consulting firm when issues or challenges arise. When partnerships are formed between public and private entities, you are hiring a team and not just an individual. There is always someone with the necessary experience when a question needs an answer, a problem needs to be solved or an application needs to be completed.

Always available

With a consultant comes a deep bench of expertise. When someone isn’t available, you can rest assured that there is always someone available to attend meetings, field questions and review information in the event of a vacation or illness.

People often associate consultants with unnecessary expenses, but there are many cost-effective and creative ways that a consultant can actually reduce costs and help stretch budgets.

State-wide reopening creates unique opportunity for cities to support Minnesota restauranteurs

By Molly Just, Senior Planner and Eric Zweber, Senior Project Manager, WSB

As Minnesota communities adapt to enable long-shuttered restaurants to reopen and adhere to social distancing and health and safety standards, they are looking for ways to address outdoor seating in compliance with the June 1^st – Stay Safe Minnesota government order.

While outdoor restaurant dining has proven to attract a larger customer base for many businesses looking to boost their summer season revenue, other restaurants are faced with space limitations and licensure issues that prevent them from accommodating outdoor seating. As restaurant owners struggle to consider the many factors that will determine a June 1^st reopening, cities can take proactive steps to support the economic growth in their communities, while also keeping their residents safe.

WSB’s city planners have put together a list of key considerations for enabling outdoor dining under the June 1^st – Stay Safe order, along with a list of resources including agencies and organizations that support and regulate outdoor restaurant dining.

Outdoor restaurant seating | Stay Safe Minnesota

Primary issues to consider prior to establishing an outdoor dining space.

Liquor License

Make any necessary modifications to liquor license
- Must be compact and contiguous to modify on-sale liquor license
If the site cannot be compact and contiguous, consider a caterer’s license
- Caterer’s license must be for an event of a limited time and cannot be used daily
An updated liquor liability insurance is required for all businesses
Update business site map and file with DPS Alcohol and Gambling Enforcement Division

Health and Safety

Consider updating the business’ Health Department Certificate

Tent Set-Up

Plan for summer rain to keep space open
Consider rules for outdoor patio space and smoking

Note: Americans with Disability Act (ADA) and Fire Code regulation must be followed and cannot be waived.

Potential issues to consider for businesses located on private property.

Parking

Seating restrictions allow maximum of 50 patrons at one time
Parking requirement allows one stall per three seats
Maximum parking requirement up to 17 stalls

One-Way Traffic

Option to reduce parking lot drive aisle width to 18 feet or less
Must allow seating area to occupy one half of parking stalls and part of drive aisle
May require parking stall re-striped for angled parking

Additional issues to consider for restaurants on public property.

Balance of seating and dining areas in a public space
Special Event Permit for businesses who need the space available on a limited basis
Consider temporarily restricting on-street parking to allow more space for outdoor seating
Consider temporary decking options for accessibility

Agencies and organizations who support outdoor dining regulations.

League of Minnesota Cities

Minnesota Department of Employment and Economic Development

Department of Public Safety

Minnesota Statute 340A.410 subdivision 7 requires an retail alcoholic beverage licensed premises to be compact and contiguous.
Minnesota Rules Chapter 7515.0430 subpart 2 define the types of additions license holders can include as part of their licensed premises.
Another option would be for the business to apply and qualify for an alcohol catering permit to enable alcohol incidental to food service for events. See Minnesota Statute 340A.404 subdivision 12.

Molly has been a planner at the local and regional levels and in the private sector for nearly 20 years. Molly is driven to reveal and promote the benefits of planning for all stakeholders in a project. Whether negotiating development agreements that benefit the public, writing new zoning codes to address changing local conditions, or writing comprehensive plans, Molly plans with all stakeholder groups in mind. Molly is recognized for considering all aspects of a community in her planning from schools to utility infrastructure and she prides herself on working collaboratively with professionals from other disciplines to get the job done right.

[email protected] / 612.364.4586

Step up your zoning ordinance to meet planning goals

Following comprehensive plan development, communities in the 7-County Metro are expected to update their zoning ordinance.

By Molly Just, Senior Planner, WSB

Zoning is an important tool to promote and manage growth and to help residents and businesses manage expectations about what they, and their neighbors, can do with their property. Without updating the zoning ordinance many planning goals may not be attainable. Read this article for more reasons about why updating your zoning ordinance is essential.

Ensure your zoning regulations are up-to-date by following these simple steps.

9-month clock starts. State statute and the Metropolitan Council require that “official controls” be updated within nine months of Comprehensive Plan Adoption. This includes zoning text, zoning map and subdivision ordinance.

Plan approval – Your 2040 Comprehensive Plan is approved by the Metropolitan Council and adopted by the City Council or Town Board.
Diagnosis – The process of updating the ordinance should begin with a thorough audit and diagnosis of what needs to be changed. Potential things to look for include: changes to existing district densities and lot requirements to conform with Comprehensive Plan densities; zoning map changes to conform with the Future Land Use Plan; text changes based on Plan goals; incentives consistent with housing and economic development policies; updates to outdated regulations; resolving inconsistencies; updates to minimize non-conformities.
Engagement – Hold meetings to identity issues and potential map changes. Re-engage comprehensive plan stakeholders as allies in support of implementation.
Draft – Be sure to draft any zoning code and subdivision ordinance changes, and map amendments that apply.
Public hearing – Once your zoning update plan is drafted, hold a public hearing for the Planning Commission to discuss further.
Adoption – Revise your draft per the feedback received from the Planning Commission and submit to the City Council for plan adoption.

Communities should also plan to implement and educate during the planning process to ensure a successful outcome.

Plan to implement. Keep track of zoning items during the comprehensive plan update process and in the final year of planning, incorporate an implementation line item into next year’s budget. It takes zoning to implement many of the land use and housing goals set forth in the comprehensive plan.

Plan to educate. What is zoning? What can and cannot be achieved through zoning? Plan to keep a list of policy issues that need to be addressed separately, such as property maintenance.

Learn more about how WSB can assist your city with comprehensive planning and zoning services.

New Land Use Planning Review Process in Texas

As of September 1, Texas has made several changes to the land use planning review process. Specifically, the site plan and subdivision platting approval processes have been shortened to 30 days. The chart to the right demonstrates the revised work flow and timelines used in order to compile with the new planning review process. This new schedule is increasing pressure on local municipalities who are likely feeling pressure to comply with the new application process.

Our community planning team is experienced with navigating legislative and ordinance process changes that create tight deadlines. We have spent years leading clients through city internal reviews and staff capacity issues. By assisting with ordinance and procedural changes, tracking applications, handling communications, and ensuring that all statutory requirements are met, we help our clients meet the needs of their communities. Our team uses an interactive and quality control approach to account for every detail to ensure our clients’ success and the smooth operation of their Planning Department.

Client communities can relax and feel confident that their boards, councils and commissions have all the information they need to make educated decisions during the changing legislative landscape and the entire planning review process.

Learn more about how we can help, contact us.

What does a Municipal Engineer do?

Brandon Movall, Graduate Engineer, WSB

Creating a livable city space for residents to enjoy is no easy feat.

Civil engineers who dedicate their careers to supporting a specific city or municipality are known as municipal engineers. You may only know of one main city engineer in your community. However, there is likely a team of municipal engineers working behind the scenes to ensure all city operations are running smoothly.

Here are five things that municipal engineers do to support your community.

1. Design

One of the most noticeable things that municipal engineers do is design the public infrastructure in a community. Local streets are designed to get you around town. Public utilities are designed to provide drinking water and indoor restrooms to homes and businesses. Trails are designed for recreational enjoyment. Storm sewer systems are designed to properly manage storm water runoff and prevent flooding. All the above and more are designed by municipal engineers.

2. Review

Developers and residents rely on municipal engineers to review developments within their city. Large-scale developments, usually done by a developer for a residential, commercial or industrial area, take thorough reviewing by municipal engineers to ensure the development is compliant with city rules and regulations and adds value to the community. Similarly, residents with plans to modify their land seek approval from municipal engineers to ensure their design and modifications meet community standards and avoid potential issues for neighbors or future residents.

3. Plan

Municipal engineers are always looking to the future. They develop Capital Improvement Plans (CIPs) to identify the most crucial needs of the city and plan for future projects. These plans typically project 5-10 years into the future. Additionally, municipal engineers work with city planners and regulatory agencies to establish comprehensive plans for the community. Most comprehensive city plans typically project 10-20 years into the future.

4. Budget

Managing a city’s infrastructure budget is an essential part of being a municipal engineer. Cities often operate on a limited budget so they must think carefully about where to allocate their spending. Likewise, municipal engineers assist cities with applying for state, regional, and federal funding.

5. Collaborate

Municipal engineers collaborate with invested stakeholders to improve their communities. Through public engagement and speaking with residents, city officials, regional and state agencies, they gather input and analyze the best course of action to create a viable city that works for everyone.

Brandon Movall is a Graduate Engineer on our municipal team with experience in project design and bringing creative solutions to community problems. Learn more about our civil engineering services and recent community projects.

WSB, Brooklyn Park & Brooklyn Center secure $150,000 grant

WSB assisted Brooklyn Park and Brooklyn Center in securing a Minnesota Department of Employment and Economic Development (DEED) Youth at Work Competitive Grant for a combined $150,000 in funding. The funding will be used for the cities’ collaborative workforce development program BrookLynk in 2020 and 2021. Directed by Brooklyn Center and Brooklyn Park, BrookLynk is a youth employment program dedicated to addressing the regional talent and workforce needs of the communities through a strategy that explicitly supports and invests in young people facing barriers to employment. The grant funding will assist in scaling the program to help train more youth to join the future workforce and build the talent pipeline.